AAS 00-000
FORMAT INSTRUCTIONS FOR AAS GENERAL PAPERS*
Robert H. Jacobs†
An abstract of the paper should be provided and typed single space, with a column width of 4.5 inches (approx. 11.5 cm). It should not exceed one page in length. The abstract should state the problem and indicate the purpose of the paper, the approach taken, and also the nature of results or conclusions that were reached. It should tell enough about the paper to permit the reader to decide whether the subject is of specific interest to him.
The American Astronautical Society maintains high standards in their publications. We anticipate that all AAS authors will be able to follow our guidelines so that we can continue to provide high quality publications to our members, the public in general, and the international space community. We prefer that all AAS general papers be submitted to us on a standard 5.25 inch or 3.5 inch IBM/Mac compatible floppy disk. Most of the common U.S. word processing program formats are acceptable. If provided in one of these forms we are able to load the papers into our Corel Ventura Publisher desktop publishing program, and prepare all papers in the same format. This makes a much more attractive publication than is possible with other methods available to us. We would still require camera-ready artwork and/or glossy prints of all figures/illustrations used in the paper. Please note that all illustrations will be printed in black and white. We do not print illustrations in color for the proceedings. An original laser printer copy of figures/illustrations will normally suffice. A printout of the entire paper should be provided for our reference.
For those papers which contain numerous mathematical equations, we prefer to have a camera-ready copy—ready for printing—since our system may not transfer complex mathematics files. Simply submit your entire paper in camera-ready form as illustrated and explained in these format instructions. A disk should also be provided in case we might be able to use it.
INSTRUCTIONS FOR SUBMITTAL OF PAPERS
The Program or Session Chair for the meeting will issue any special instructions to authors concerning submittal of papers. He/she will indicate whether preprints are required and how many (may be printed on both sides). In any case, a correct copy of each paper suitable for reproduction is required. This original paper should follow this AAS format and should be printed single-sided. This copy should be submitted to the Session Chair by the time he/she specifies.
The proceedings copy (original) must include an abstract and must be accompanied by glossy prints‡ of all halftones (if any). It should be camera-ready as submitted—free from typographical and technical errors. It is therefore recommended that papers be routed through the appropriate publication department in the author's own organization. Papers not suitable for publication, as submitted, may be omitted from the proceedings. In general, there is a limit of 20 pages per paper. However, the Series Editor can waive this requirement when appropriate (e.g. if the volume is not too large).
The title of the paper (on the first page) starts one inch (2.54 cm) below the beginning of the standard page.
The paper should be typed/printed on blank paper in the format outlined in these instructions. A schematic diagram, with the proper dimensions, is included at the end of these instructions for quick reference. For typeface, we prefer to have typeset quality print (10-12 point) Times Roman. Computer equipment using programs capable of producing near-typeset quality (10-12 point) are also excellent for our purposes (e.g. laser printers). If neither of the above can be provided, letter quality print using fonts similar to this instruction sample are satisfactory. For long papers it is recommended that 10 point (as opposed to 11 or 12 point) print be used to keep the paper down to the 20 page limit. Column width is 6 inches (15.25 cm) and column length is 8.75 inches (22.25 cm). Margins are as follows: Top—0.75 inch (19 mm); Bottom—1.5 inches (38 mm); Left—1.5 inches (38 mm); Right—1 inch (25 mm). The right-hand margin need not be justified but should nevertheless be fairly even. Copy should be single space—indented with double space between paragraphs.
BODY OF REPORT
Major headings are all caps, bold and flush left. Numbering of sections and paragraphs should be avoided. “Widow” and “orphan” lines should be avoided: More than one line of a paragraph should appear at the end or beginning of a page, not one line by itself. A heading should not appear at the bottom of a page without at least two lines of text.
Format of Text
Secondary headings are caps and lower case; they are flush left and bold. Normally, these headings are not numbered.
Mathematics. Tertiary headings should be avoided, but if necessary they are run-in and italic. Presentations which require extensive mathematics have specific requirements which are covered in the format instructions for AAS technical papers. If these are needed they may be obtained from the AAS Publications Office.
Abbreviations. When abbreviations for units of measure are used, lower case without periods is preferred in most instances; e.g. ft, yd, sec, ft/sec etc. but in. for inch.
Tables. Headings of tables are centered and are given in all caps as follows:
Table 1
GNP AND GGP FIGURES (1986)
TOP TEN COUNTRIES RATED BY GROSS PRODUCT PERCENTAGES
Country GNP (millions) % of GGP
United States 2,582,460 21.9
Soviet Union 1,212,030 10.3
Japan 1,152,910 9.8
Fed. Rep. Germany 827,790 7.0
France 627,700 5.3
United Kingdom 442,820 3.8
Italy 368,860 3.1
China 283,250 2.4
Brazil 243,240 2.1
Canada 242,530 2.1
A minimum number of lines consistent with clarity is desirable.
References. References listed at the end of the paper are indicated in the text by a superscript Arabic number1. If this causes confusion in mathematics or if a superscript is not appropriate for other reasons, this can be expressed as (Ref. 1).
Format of Illustrations
Illustrations are referred to in the text as Figure 1, Figure 2, etc., or Figures 3 and 4. Captions are in caps and lower case; they are centered below the figure in the following format:
Figure 1 Ventura Publisher Load Text/Picture Dialog Box
Each illustration should have a caption unless it is a mere sketch. An explanatory caption of several sentences is permissible. Each illustration must be referred to in the text to assist the reader in its identification.
Illustrations should be reduced to a suitable size (about one-half or one-quarter page size, unless it requires a full page) and placed where they belong in the text. An additional glossy photograph for each halftone (multi-shaded illustration) must be provided. Any print appearing in the illustration must be legible after reduction. Graphs drawn on graph paper are not usually satisfactory; they should be drawn with a limited number of grid lines or by using markers.
CONCLUSION
The standards set forth in official style manuals of the University of Chicago2 or of the American Institute of Physics3 are acceptable unless otherwise specified in these format instructions.
ACKNOWLEDGMENT
Any acknowledgment which the author or authors wish to make may appear here.
NOTATION
All acronyms, except very common ones, and mathematical symbols require definition. This table of notation should appear here. A footnote near the beginning of the paper where acronyms and/or mathematics are introduced should direct attention of the reader to this table.
1. R. E. Roberson and D. Tatistcheff, “The Potential Energy of a Small Rigid Body in the Gravitational Field of an Oblate Spheriod,” J. of Franklin Inst., Vol. 262, No. 3, Sept. 1956 pp. 209-214.
2. A Manual of Style, The University of Chicago Press, 1949.
3. Style Manual, American Institute of Physics, 335 East 45th St., New York 17, New York, 2nd Edition, 1959.
4. E. J. McCormick, Human Engineering, McGraw Hill Book Co., New York, 1957, pp. 439-441.
5. C. A. Baker and W. F. Grether, Visual Presentation of Information, WADC TR 54-160, August 1954.
APPENDIX
If there should be any questions regarding format, please contact:
Mr. Robert H. Jacobs
Univelt, Incorporated
Publishers for the AAS
P.O. Box
28130
San Diego, California 92198, U.S.A.
Telephone: (760) 746-4005
FAX: (760)
746-3139
Web Site: http://www.univelt.com